Grant Management

• Identify a funding opportunity/RFP
• Review the RFP, submission requirements, deadlines for negotiation and final submission, eligibility criteria, and required documents.

• Check whether proposal submission requires registration on a donor/supplier portal. Refer to the BIGD Registration List to confirm whether BIGD is already registered.
• If registered, contact the Grant Management Team (Tasfia Tabassum Itu and Fatima Ara Khan) for the login credentials.
• If not registered, contact the Grant Management Team to initiate registration.

• Contact the Grant Management Team if assistance is required to download the RFP or related documents from the portal.

• Share any Terms & Conditions, draft agreements, or other legal/financial documents with the Legal and Finance Teams (Tasfia Tabassum Itu & Narayan Chandra Das) for review.

• Where the RFP provides a clarification or negotiation period, share the documents with the Grant Management Team in advance to allow sufficient time to review and raise any issues.

• Reach out to the Grant Management Team if you need support understanding donor requirements or during proposal development.
• You can check out the past proposal directory here

• Once the proposal is drafted add the initial proposal to Airtable for internal review.
• Submit the proposal to Airtable at least 2–3 working days before the donor submission deadline.
• An email thread will be automatically generated through Airtable. Please use this thread to communicate updates or respond to comments from the Proposal Review Team.
• The Research Team is responsible for the final submission to the donor.
• The budget needs to be reviewed by the finance team before submission.
• Any documents requiring the Executive Director’s signature should be shared with the Grant Management Team for coordination and processing.
• If you need assistance with the donor portal or submission process, contact the Grant Management Team.

Important: Please allow sufficient time for internal review before the donor deadline.

• Once the proposal is successful inform the Grant Management Team through the email thread generated by Airtable.
• Add the Legal and Finance Team for contract/agreement review.
• Complete the Grant Management Workflow through Airtable.

• Please contact the Grant Management Team before making any significant changes to an approved grant, including: Budget, Timeline, Scope of work, Deliverables, Key personnel, Reporting requirements, Extensions, Amendments to the agreement, and Subcontracting.

     The Grant Management Team will coordinate with Legal, Finance and the Research/Program Team, as required.

At the end of the grant:

• Complete all technical and financial reporting requirements.
• Ensure all donor deliverables have been submitted.
• Update the grant status through Airtable form that will be generated once the contract deadline is over.